Discover how efficiently your workspace is being used with our Space Utilisation and Occupancy Calculator. Simply enter your total office area, employee numbers, and typical days in the office, and our tool will provide recommended seating, space per employee, and potential cost-saving opportunities.
Perfect for businesses navigating hybrid working, this calculator helps you make data-driven decisions to improve space efficiency, reduce unnecessary overheads, and create a more productive working environment.
Calculated Metrics
About the Space Utilisation / Occupancy Calculator
The Space Utilisation / Occupancy Calculator is designed to help businesses understand how efficiently their office space is being used and identify opportunities to optimise seating and reduce costs. It is particularly useful for organisations navigating hybrid working or flexible workplace strategies.
How it works:
Input your office details – Enter your total usable floor area, the number of employees, the average number of days they spend in the office each week, and the type of workspace (e.g., open-plan, hybrid, private offices).
Provide current capacity and costs – Optionally enter the current number of seats in your office and the total annual rent or occupancy cost. You can also include a buffer percentage to account for hotdesking or flexible seating arrangements.
View calculated metrics – The calculator will instantly display:
Average Daily Headcount (ADH): How many employees are in the office on an average day.
Recommended Seats (RS): The optimal number of desks needed to accommodate staff while considering hotdesking.
Space per Seat (SPS): Average square footage allocated per desk.
Target space/seat benchmark: Industry-standard benchmark for your workspace type.
Space Efficiency Score (SES): A measure (0–100) of how efficiently your space is being used relative to benchmarks.
Seats saved: Potential reduction in desks if your current setup is over-provisioned.
Estimated annual rent saving: The financial benefit of reducing unnecessary seats, based on your annual rent.
Why use it:
Helps optimise office layouts for hybrid working.
Supports data-driven decisions about seating and space allocation.
Highlights potential cost savings from more efficient use of office space.
Makes planning for future office requirements easier and more accurate.
By using this calculator, organisations can balance comfort, collaboration, and cost-efficiency while maximising the value of their workspace.